Use SmartFlow when your organization has no electricity supply
To continue to give care to your patients when your organization has no electricity supply, it is important to use your iPads and SmartFlow correctly. Very bad weather can stop electricity supply to your organization (for example, storms and tornadoes).
Before your organization has no electricity supply
Charge your iPads when they are not in operation.
When your organization has no electricity supply
Make these changes to your iPads:
- Put your iPads in airplane mode.
- If possible, charge your iPads when they are not in operation.
- Put your iPads in sleep mode when they are not in operation.
This table gives the cause for each change to make in SmartFlow:
| Change | Cause | Documentation |
|---|---|---|
| For each iPad that operates SmartFlow, do end of shift billing. | When your organization has an electricity supply again, you can see the time that your iPads lost connection to the wireless network. | Do end of shift billing (iPad method) |
| Record patient admission manually in SmartFlow. | Because your iPads do not have a connection to the wireless network, SmartFlow cannot connect to your practice information management system (PIMS). | Make a temporary patient record |
| Cornerstone integration: If you record a patient admission in SmartFlow manually, enter the Cornerstone patient ID in the Patient File Number box. | When your organization has an electricity supply again, you can easily sync the patient from SmartFlow to Cornerstone. | |
| Use the same iPad to record treatments for each patient. Tip: To make it easy, you can keep each iPad in the same area of your organization. | If you use more than one iPad to record treatments for a patient, you cannot see all the previous treatments that the patient had. | About treatment tasks |
- Make a whiteboard for patients with anesthetic sheets that are not completed, and add the necessary patients to the whiteboard.
- Make a whiteboard for patients that you must discharge, and add the necessary patients to the whiteboard.
- Do not record patient discharge until after your organization has an electricity supply.
When your organization has an electricity supply again
-
Make sure that your iPads connect to your wireless network.
- Select the sync button on each of your iPads.
- If you made a whiteboard for patients with anesthetic sheets that were not completed, complete the anesthetic sheets.
- Before you discharge a patient, make sure that the billing report has all necessary entries.
- Before you discharge a patient that had anesthesia, make sure that SmartFlow has the patient's anesthetic report.
- Use the Billing report to send invoice information to your practice information management system (PIMS).Note: If you use ezyVet, after you connect to your wireless network, SmartFlow will sync invoice information to ezyVet automatically.
- ezyVet integration: If you recorded a patient admission in SmartFlow manually, use the SmartFlow dashboard tab in ezyVet to sync the patient.
- If you made a whiteboard for patients that you must discharge, discharge the patients.